Wedding Guidelines

It is necessary for the engaged couple to schedule at least three counseling sessions with the clergy (or someone qualified and approved of by the Rector).

Music for the wedding should be in keeping with the Christian tradition. A separate booklet describing music guidelines is available. The Rector, in consultation with the Music Director, must approve the music used for a wedding. The Calvary Music Director is expected to be the first choice as organist. No other Clergy or musician shall be used at Calvary without permission from the Rector. If the Music Director is to be involved in the service, the couple must schedule a music conference with her/him at least one month in advance of the wedding date. The organ may be used by another organist ONLY with the approval of the Calvary Church organist and Rector.

Fees

Calvary Members and direct family members of Calvary Members are not charged fees for use of the church for the service of Holy Matrimony. However, organist and Sexton’s fees apply and a clergy honorarium is traditionally provided by the groom (the fees for non-members can be used as a guide). A Calvary Member for purposes of this wedding guideline is a baptized member of this parish who has supported the life of the parish by regular Sunday attendance for at least six months and with a pledge of financial support on record, before the wedding will be scheduled.

Nonmembers are charged $800.00 for the use of the church for the service of Holy Matrimony and an officiant’s fee of $300 for premarital counseling sessions and officiating the wedding service. For rehearsals and ceremonies that begin after 5:30p.m., the officiant’s fee is $400. A non-refundable deposit of $500.00 must be made before a date can be secured for the ceremony. Please make two separate checks payable to Calvary Church, one marked “wedding deposit,” and a second marked “wedding fee.”

The organist’s fee for Calvary Members and direct family members of Calvary Members is $150.00 for consultation, one rehearsal and the ceremony. Nonmembers are charged $250.00 for four hours including consultation, one rehearsal and the ceremony. For rehearsals and ceremonies that begin after 5:30p.m., the organist’s fees are $250 and $350 respectively. If the organist is required to spend an unusual amount of preparation time (additional consultations, coordination with other musicians, researching music, etc.) the organist’s fee may increase commensurately. Any additional services may be negotiated with the organist. If the Calvary organist is not used, a bench fee of $150 applies. These payments should be made directly to the Calvary organist.

The Sexton’s fee is $50.00 for cleaning the church. For rehearsals and ceremonies that begin after 5:30p.m., the Sexton’s fee is $150. This fee also should be made directly to the Calvary Sexton.

All fees must be paid one month prior to the wedding.

If a reception is to be held at Calvary, there is the choice of two halls, Parker Hall and Frazier Hall. Each will seat about 100 people. The fee for the use of either hall is $500.00 ($800.00 for the use of both halls). The fee for use of the kitchen is $250. The Sexton’s fee for a reception is $50.00 per hall in addition to the fee for cleaning the church. After 5:30p.m, the Sexton’s fee is $150 per hall in addition to the fee for cleaning the church. A refundable $250.00 damage and cleaning deposit must be made at the time of scheduling the date of the reception.

Please make two separate checks payable to Calvary Church, one marked “reception deposit,” and a second marked “reception fee” respectively. All fees must be paid one month prior to the
reception.

Guidelines for Receptions at Calvary

Champagne, wine and beer are the only alcoholic beverages allowed. An equally attractive non-alcoholic alternative must be offered in addition to any food.

The premises must be left clean, including the kitchen. Those putting on the reception are responsible for cleaning up. If a messy kitchen and/or reception area is left, the $250.00 deposit will not be returned. Receptions must end by 10 p.m., and the building vacated no later than 10:30 p.m. The Sexton, a staff member or a member of Calvary Church must be present throughout the event to take responsibility for clean-up and security of the building.

There is no smoking inside of the church buildings.

Sanctuary

The Sanctuary is the area of the church inside the altar rails.

Flowers

Flowers are furnished by the couple, their families, or someone else associated with the wedding. Flower arrangements are only allowed on the retable behind the Altar, on the two shelves in the Chancel and on the two tables in the back of the Nave (see below). The arrangement of flowers may not be taller than the arms of the Cross on the retable (36", including vase). There should be two symmetrical arrangements, one on either side of the Cross. The height of the candles must also be below the arms of the Cross.

If the florist wishes to arrange flowers at the shop, the flowers can be put in paper-maché containers, and then placed in Calvary's brass vases. Measurements are made available to any florist who calls. Florists must let the church staff know when they plan to decorate the church, so that the church is open when they arrive.

Flowers are sometimes left for the Sunday services. Should the wedding party wish to leave the flowers, it is possible to designate them in the bulletin as a memorial or in thanksgiving for the marriage of the couple. Names must be furnished to the church one week prior to the wedding for inclusion in the bulletin.

Candles

Candles are already in place in the Sanctuary. Additional candlesticks (but not the candles) can be furnished by Calvary for use in the Sanctuary and must be approved by the Rector or appointed staff member. If candelabra are desired they must be furnished by the couple or a florist. Followers must be used with all candles. Unity candles are not allowed at Calvary.

Nave

The nave is the area of the church where the pews are located.

Calvary Church seats approximately 600 people. The center aisle is 87 feet long. Flowers on the Altar and designated places in the Chancel are usually sufficient. Any additional decorations must be approved of by the Rector. If pew decorations are used, the florist (or other assigned person) must return immediately after the wedding to remove them.

The railings outside the front of the church may be decorated, but not interior railings. Flower petals and birdseed may be used outside of the church. Rice is not allowed. Aisle cloths cannot be used. The air intake ducts for the HVAC system are located in the center aisle and cannot be covered.

Dressing Rooms

Groom, bride and attendants may change clothes at the church. The couple is responsible for cleaning up the dressing areas after the wedding. Please designate someone to be responsible for cleanup and removal of valuables.

Calvary Church is not responsible for the loss or theft of personal property or valuables. Please use precautions to make certain they are left in a secure place.

Parking

The parking lot to the north of the church is managed by System Parking. The staff at Calvary will arrange with them not to ticket cars during the wedding (and the reception if it is held at Calvary).

Please inform your guests that parking in the parking lots is free during the wedding. Other parking is available on the street, and in the lots off Third Street across the alley behind the church.

Photography

Professional photographers and videographers are welcome. They must consult with the Rector in advance regarding their involvement and placement during the service. NO FLASH or supplementary lighting is allowed during the service.

We also ask that the wedding party instruct the photographer that he/she will be limited to a maximum of 30 minutes for wedding pictures following the marriage service. This time limitation is required out of respect for the waiting reception guests, as well as the persons who are responsible for cleaning and securing the church. It is recommended that the majority of the pictures be taken before the wedding.

Other Information

All deliveries, setup, decorating, takedown, and cleanup must be completed within normal office hours unless other arrangements have been made. All decorations must be removed immediately following the event. Any church furniture or church decorations that were moved or taken down for the wedding or reception must be returned to their original location during the cleanup. Any equipment brought in must be moved to a designated location for pickup within 48 hours after the wedding.

Emergencies

In case of an emergency, please dial 911 immediately. If no staff members of Calvary are on the premises, please call the Rector or Margaret Dickinson.

Arrangements to Visit Calvary Before the Wedding

You may wish to visit Calvary several times while planning your wedding, in addition to your conferences. Please call first 587-6011. Office hours are 9 a.m. – 4:30 p.m. Monday through Friday. You are also invited to attend services on Sunday (7:45 a.m., 9 a.m., or 11 a.m.). If you have additional questions, please contact a member of Calvary’s clergy. On behalf of the community of Calvary Church, it is our prayer that you have a wonderful and meaningful beginning to your married life.

Guidelines and rates effective August 24, 2010