Calvary Episcopal Church

Vestry Minutes

January 31, 2009

Parish Hall

 

Participants

Present:

The Rev. J. Edward Morris

The Rev. Emily Schwartz

Larry W. Frederiksen

Molly Isaacs-McLeod

James M. Barnes

Morris K. Belknap

Michael E. Hensley

Franklin Starks III

William Vail, Jr.

John A. Bugbee

Dorn Crawford

Ruth Robins

John S. Speed

Kelsey Hensley

 

 

Absent:

Thomas H. Fulton

Marsha L. Webb

Athans I. Adoki

Kit Llewellyn

 

Call to Order

The meeting was called to order at 10:05 PM by The Rev. J. Edward Morris.

 

Minutes of Previous Meeting

Jim Barnes moved to accept the minutes of the December 21, 2008 Vestry meeting; seconded by Michael Hensley. The minutes were accepted.

 

Action Items

See Finance.

 

Opening Meditation & Prayer

Deacon Emily Schwartz led the meeting in a Daily Devotion found on page 137 of the BCP. The devotion included Psalm 51, a prayer to St. Francis (BCP 833), a prayer for those affected by the storm, the Lord’s Prayer, and a collect.

 

Special Order of Business

o    Fr. Morris welcomed the Vestry Class of 2011: John Bugbee, Dorn Crawford, Kit Llewellyn, Ruth Robins, John Speed, and Kelsey Hensley. Kelsey is our youth representative for 2009.

o    Election of new officers:

o    Secretary: Larry Frederiksen nominated Morris Belknap; 2nd by Jim Barnes. John Speed moved to close the nominations for Secretary; 2nd by Molly Isaacs-McLeod. Nominations were closed and Morris Belknap was elected to the office of Secretary by acclamation. John Bugbee was designated secretary pro-tem to officiate in that capacity in the event of the Secretary’s absence.

o    Treasurer: Michael Hensley nominated Jim Barnes; 2nd by Molly Isaacs-McLeod. Will Vail moved to close the nominations for Treasurer; 2nd by Ruth Robins. Nominations were closed and Jim Barnes was elected to the office of Treasurer by acclamation.

o    Junior Warden: Jim Barnes nominated Molly Isaacs-McLeod; 2nd by Larry Frederiksen. Will Vail moved to close the nominations for Junior Warden; 2nd by Michael Hensley. Nominations were closed and Molly Isaacs-McLeod was elected to the office of Junior Warden by acclamation. Fr. Morris noted the customary responsibility of the Junior Warden to be involved with the church’s property.

o    Senior Warden: Morris Belknap nominated Larry Frederiksen; 2nd by Michael Hensley. Ruth Robins moved to close the nominations for Senior Warden; 2nd by Molly Isaacs-McLeod. Nominations were closed and Larry Frederiksen was elected to the office of Senior Warden by acclamation.

o    Election of Deputies and Alternates to the Diocesan Convention:

  The following slate of deputies and alternates was chosen and discussed.

o    Deputies: Tom Fulton, Callie Hausman, Sandy MacLean

o    Alternates: Larry Frederiksen, Michael Hensley, Eliza Farnsley

o    Youth deputy: Kelsey Hensley

Jim Barnes moved to close the nominations; 2nd by John Bugbee. Ruth Robins moved to accept the nominations; 2nd by Will Vail. Motion passed. The convention will be held February 27-28 in Paducah, KY:

 

Committee Reports

Worship:

Fr. Morris gave the report for Marsha Webb. So far the attendance this year is higher than last year. Ash Wednesday services are at noon and 5:30.

Action Item for Worship Committee: none

 

Parish Life:

Fr. Morris gave this report. The Acolyte Festival has been postponed. Acolytes will be commissioned at the 11:00 o’clock service on February 8. Commissioning for Eucharistic Minister and Eucharistic Visitors will take place at the 11:00 o’clock service on February 15, with training after the service. Newcomers’ Orientation is set for February 22 at 12:30. Shrove Tuesday dinner is February 24 at 6:00.

Action Item for Parish Life: none

 

Christian Formation:

Franklin Starks referred to Callie Hausman’s Report to the Vestry for January. Fr. Morris noted some of the upcoming adult forums including a two part series on the Gospel according to St. Mark. Also, Callie Hausman will talk about Christian fundamentalism and Fr. Dick Humke will talk about Old Testament references to the coming of the Messiah.

Action Item for Christian Formation: none

 

Stewardship:

Larry Frederiksen thanked John Bugbee for his help with the pledge canvass and thanked Will Vail for volunteering to take over this ministry for 2009 and the 2010 canvass. The Time and Talent Workshop for Program and Committee Chairs is rescheduled for February 14.

Action Item for the Stewardship Committee: none

 

Outreach:

Fr. Morris referred to Margaret Dickinson’s January Outreach, Music and Communications report. A reminder: tomorrow is “Souper” Bowl Sunday.

Action Item for Outreach: none

 

Communication:

Fr. Morris referred to Margaret’s report. Copies of the Calvary Connection were handed out.

Action Item for Communication: none

 

Property:

The Property Committee report was given by Michael Hensley. Fr. Morris noted that our sexton Leroy Malone has been working hard to clear the walkways of snow and ice. Systems Parking will plow our lot again. No changes in the status of the tower/roof repairs. A “breathable” primer will be applied as a temporary substitute for plaster in the south tower.

Action Items for the Property Committee: none

 

Finance:

Jim Barnes presented the financial statements for the month ending December, 2008. The report made mention of the property tax situation. Will Vail made the motion to accept the Treasurer’s Financial Reports for December, 2008; seconded by Michael Hensley. Motion carried.

 

2009 Budget:

Jim Barnes presented adjustments to the budget that was approved at the December meeting and moved to accept the adjusted budget; 2nd by Larry Frederiksen. Motion passed accepting the revised budget.

 

Commitment to the Diocese:

Jim Barnes made the motion to receive the report to the Diocese on Calvary’s 2009 Commitment to the Diocese; 2nd by Molly Isaacs-McLeod. Motion passed.

 

Gift Acceptance Policy:

Jim Barnes presented the final reading. Corrections were noted. Jim and Molly Isaacs-McLeod moved to accept the Gift Acceptance Policy; 2nd by John Bugbee. Motion passed approving the policy.

 

Jim Barnes moved to authorize the appointment of a Gift Acceptance Committee that will develop any related forms. The motion was seconded by Molly Isaacs-McLeod. Motion passed.

 

Fundraising:

Jim Barnes – no report.

Action Items for the Finance Committee: Appointment of a Gift Acceptance Policy Committee.

 

Junior Warden:

No report.

 

Senior Warden:

Larry Frederiksen spoke about the Vestry Retreat agenda.

 

Assistant to the Rector:

Deacon Emily Schwartz reported that confirmation classes begin February 15 at 5:00 o’clock at St. Mark’s. This is a combined class with Calvary joining St. Mark’s and Church of the Advent. There will be an adult and youth dinner Shrove Tuesday. Emily’s ordination is set for March 25.

 

Rector:

Fr. Morris and the staff want to change office hours to show Monday – Friday, 9:00 – 4:30. 

 

Old Business

Long Range Planning Committee:

Fr. Morris reported that the Long Range Planning Committee will be developing cost estimates for plastering, an elevator, a covered walkway, and other projects. Drawings will be donated by Frank Pierce.

2010 Sesquicentennial Celebration:

John Bugbee reported that the committee for this event is finding a time to meet.

Book of Hours:

No update.

 

New Business

No new business.

 

Announcements

o    The Vestry Retreat is set for February 6 and 7, 2009 at Wooded Glen.

o    The Diocesan Convention will be held February 27-28, 2009 at Grace Episcopal Church in Paducah, Kentucky.

 

The next regularly scheduled meeting of the Vestry is February 24, 2009 (Shrove Tuesday) @ 4:15 PM. The meeting will be held at Calvary Episcopal Church in Parker Hall. Tom Fulton will officiate Compline.

 

There being no further business, the meeting was adjourned at 12:10 PM with Noon Day Prayers officiated by Jim Barnes.

 

Respectfully submitted,

 

 

Morris K. Belknap

Secretary

 

 

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