Calvary Episcopal Church

Vestry Minutes

February 24, 2009

Parish Hall

 

Participants

Present:

The Rev. J. Edward Morris

The Rev. Emily Schwartz

Larry W. Frederiksen

Molly Isaacs-McLeod

James M. Barnes

Morris K. Belknap

Thomas H. Fulton

Michael E. Hensley

Marsha L. Webb

William Vail, Jr.

John A. Bugbee

Dorn Crawford

Kit Llewellyn

Ruth Robins

John S. Speed

Kelsey Hensley

 

 

Absent:

Athans I. Adoki

Franklin Starks III

 

 

Call to Order

The meeting was called to order at 4:15 PM by The Rev. J. Edward Morris.

 

Minutes of Previous Meeting

Jim Barnes moved to accept the minutes of the January 31, 2008 Vestry meeting; seconded by John Speed. The minutes were accepted.

 

Action Items

None.

 

Opening Meditation & Prayer

Fr. Ned Morris led the meeting with a Daily Devotion found on page 139 of the BCP.

 

Special Order of Business

Election of Calvary Endowment Advisory Committee members for 2009: Jim Barnes reported that the Executive Committee nominated Jim Hill to chair the EAC for a term of four years. Marsha Webb seconded the motion. Motion passed. Jim Barnes also moved to elect [appoint] Jamie Hendon as Facilitator for one year, 2nd by Molly Isaacs-McLeod. This motion also passed.

Abby Belknap, a confirmand who is mentored by Kit Llewellyn, was welcomed to the meeting.

 

 

Committee Reports

 

Worship:

Marsha Webb. Ash Wednesday services are at noon and 5:30. Incense will be burned at the noon and the choir will sing at 5:30. Nursery care is available. Lenten Thursday Evening Program at 5:30 includes service, dinner, and instruction.

Action Item for Worship Committee: none

 

Parish Life:

Molly Isaacs-McLeod reported that Ben Small and Michael Judd will host a Newcomers Reception Sunday, March 15 at their home. Marsha Webb passed out the results of the vestry retreat survey. Fr. Ned noted that Tessa Long is chairperson for Parish Life.

Action Item for Parish Life: none

 

Pastoral Care:

Deacon Emily Schwartz is chairperson for this new committee and Kit Llewellyn is vestry liaison.

Action Item for Parish Life: none

 

Christian Formation:

Fr. Morris reported for Franklin Starks. See Callie Hausman’s Report to the Vestry for February. Emily Schwartz reported spoke about the confirmation classes. There are eleven confirmands in this class. Eight are from Calvary.  

Action Item for Christian Formation: none

 

Stewardship:

Larry Frederiksen reported for Will Vail. Pledge receipts are keeping pace with expenses. John Bugbee and Larry will pass on all experiences and information to Will Vail. John noted that the information compiled from The Time and Talent Workshop for Program and Committee Chairs organized by Callie Hausman will be very useful.

Action Item for the Stewardship Committee: none

 

Outreach:

Larry Frederiksen reported that Sharon Tryon is the committee chair. Larry referred to Margaret Dickinson’s February Outreach, Music and Communications report.

Action Item for Outreach: none

 

Communication:

Fr. Ned referred to referred to Margaret Dickinson’s February Outreach, Music and Communications report.

Action Item for Communication: none

 

Property:

Michael Hensley and Molly Isaacs-McLeod gave the property report.  We are waiting on estimates for:

o    Masonry work for front steps (auto accident).

o    Plastering in the sanctuary above and near the choir seats.

The next meeting is set for March 8.

Action Items for the Property Committee: none

 

Finance:

Jim Barnes presented the financial statements for the month ending January, 2009. The report made mention of a refund for property tax overpayment, the altar fund, higher utility bill due to cold weather, and property insurance. Ruth Robins made the motion to authorize the Treasurer to draw down approximately $5,000 in cash from the Gray Memorial Fund so as not to fall below the $100,000 limit. Motion seconded by Tom Fulton. Motion passed. Marsha Webb made the motion to accept the Treasurer’s Financial Reports for January, 2009; seconded by Molly Isaacs-McLeod.

 

Fund Raising: Tom Fulton has contacted Ann Howell at Church of the Advent. She will help with ideas for our fundraising efforts. All second year vestry members will meet at Tom’s for dinner to discuss event planning. An October date for the event is projected.

Action Items for the Finance Committee: none

 

Junior Warden:

Molly Isaacs-McLeod had no report.

 

Senior Warden:

Larry Frederiksen – see his article the Calvary Connection.

 

Assistant to the Rector:

Deacon Emily Schwartz had no report.

 

Rector:

Fr. Morris read the names of the Deputies that will be attending the upcoming Diocesan Convention and asked us to pray for them. Ginger and Carl Ray hosted a dinner for the current and past Senior Wardens.

 

 

Old Business

Long Range Planning Committee:

Dorn Crawford report that Fr. Morris, Noel Booker, and he have met to discuss long-range planning issues.

2010 Sesquicentennial Celebration:

John Bugbee reported that the committee will meet March at 4:30 in Parker Hall. All information gathered at this meeting will be passed on to Dorn Crawford.

Book of Hours:

Fr. Morris had no update. There were suggestions to have facsimiles made of selected pages and possibly rent the book out to exhibits for a fee.


New Business

o    Vestry Retreat Synopsis: Morris Belknap will re-edit the synopsis of the last vestry retreat and distribute it among the attendees.

o    Gift Acceptance Committee: This committee will consist of the Executive Committee plus ad hoc members. The ad hoc members will be selected as experts regarding the specific gift or gifts in question.

 

Announcements

o    The Diocesan Convention will be held February 27-28, 2009 at Grace Episcopal Church in Paducah, Kentucky.

o    Consortium of Endowed Episcopal Churches will be held in New Orleans, March 4-7.

 

The next regularly scheduled meeting of the Vestry is March 24, 2009 @ 5:15 PM. The meeting will be held at Calvary Episcopal Church in Parker Hall. Morris Belknap will officiate Compline.

 

There being no further business, the meeting was adjourned at 5:40 PM with Tom Fulton officiating Compline.

 

Respectfully submitted,

 

 

Morris K. Belknap

Secretary

 

 

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