Calvary Episcopal Church

Vestry Minutes

April 22, 2008

Parker Hall

Participants

Present:

The Rev. J. Edward Morris	Noel R. Booker	Larry W. Frederiksen	Morris K. Belknap	James M. Barnes
Carolyn C. Frazier	David L. Webb	Virginia L. Ray	Thomas H. Fulton	Michael E. Hensley
Marsha L. Webb	Athans I. Adoki	Molly Issacs- McLeod	Franklin Starks III	William Vail, Jr.

Absent:

Clyde K. Warner

John MacLean

Harvey Fulton

Call to Order

The meeting was called to order at 5:15PM by The Rev. J. Edward Morris.

Minutes of January Meeting

Jim Barnes moved the approval of the March 18, 2008 minutes of the Vestry; seconded by Noel Booker. Motion carried.

Action Items

See Property Committee report.

Opening Meditation & Prayer

Fr. Morris read a passage from This I Believe by Isabel Allende. This was followed by a moment of silence, a collect from the BCP, and the Lord’s Prayer.

Committee Reports

Worship:

Marsha Webb deferred to Athans Adoki for this committee report. The last meeting was held April 4. Fr. Morris noted that more ushers are needed and can be signed up in the Parish Hall. He also commented that this year’s Holy Week services were some of the best attended.

Action Item for Worship Committee: none

Parish Life:

Fr. Morris gave the report for Ginger Ray. There will be a Newcomers Orientation Sunday, April 27. All Saints’ Camp is set for May 23-25.

Action Item for Parish Life: none

Christian Formation:

Franklin Starks reported that Ben Linder, the Youth and Young Adults Coordinator for the diocese, will be resigning.

Action Item for Christian Formation: none

Stewardship:

Larry Frederiksen reported that year-to-date fulfillment of pledges is ahead of last year. See the financial report for more detail.

Action Item for the Stewardship Committee: none

Outreach:

David Webb gave the Outreach report. There are plenty of volunteers for the clothing ministry and 156 people have received clothes in the past four weeks. Noel Booker added that Nancy Anderson has recruited Sharon Tryon to chair the Outreach Grants Committee. More information can be found in Margaret Dickinson’s Outreach, Music and Communications report.

Action Item for Outreach: none

Communication:

Athans Adoki referred to the Outreach, Music and Communications report for details. Calvary Connection’s will be mailed April 28. The following are highlights of the committee meeting on April 6:

o Carrie Frazier: The “Be Moved” campaign will be promoted more.

o Business cards will be made for Anita House and Callie Hausman.

o Email addresses will be consolidated under a common domain.

The next meeting is set for June 15.

Action Item for Communication: none

Property:

The Property Committee report was given by Michael Hensley.

o The dish washer wall repairs have been completed.

o The Ascension window leak has been repaired.

o The leak coming into the choir loft has been repaired.

o One estimate for tile repairs has been submitted. We are waiting for a second estimate.

o The playground materials (Sammy’s Playground) have been shipped and will be stored next to the hedge and covered by tarp while the surface in the courtyard is being prepared. The surface of the playground area will consist of dark green rubber mulch.

o Korfhage is the contractor for the playground surface preparation and the courtyard landscaping. A generous gift has been made to help defray the contractor’s cost.

o The solution to the problem of clogged drainpipes and downspouts is being addressed.

The next meeting is May 18 at 12:30.

Action Items for the Property Committee:

o Tile repair estimates.

o Drainage issues.

Finance (and Fundraising):

Jim Barnes presented the financial statements through March, 2008. For details, refer to the financial report.

Marsha Webb made a motion to accept the Treasurer’s Financial Report; seconded by Michael Hensley. Motion carried.

The next Finance Committee meeting is scheduled for May 20. Agenda items will include relationship with Systems Parking (which is under new ownership), parking signs for the two lots, funding for Emily Schwartz, and organization of a Fund Raising Committee under the leadership of Tom Fulton.

Action Item for the Finance Committee: none

Junior Warden:

Larry Frederiksen announced three ongoing projects:

o Alice James Literary Project – sign up

o Heifer Project – June meeting with Jeff Bugbee – also Cathy and Will Cary

o Tour of the church – May 18

Senior Warden:

Noel Booker defers his report to the Long-Range Planning report.

Rector:

Fr. Morris reported that Emily Schwartz will visit Calvary April 25–27. Church members will meet with Emily on Saturday, April 26 for an informal question and answer session. Vestry members meeting with Emily include Tom Fulton, Ginger Ray, Larry Frederiksen, David Webb and Morris Belknap. Emily will give the sermon at all three services on Sunday, April 27.

The Most Reverend Dr Katharine Jefferts Schori, the Presiding Bishop, will be in Kentucky May 16-18. Her itinerary includes:

o May 16 – St. Matthews Church

o May 17 – All Saints Episcopal Center in Leitchfield

o May 17 – Grace Church in Paducah

o May 18 – Resurrection Church

o May 18 – Christ Church Cathedral (new altar dedication)

Old Business

Long-Range Planning:

Noel Booker gave the LRP report. The Steering Committee having met on March 19 had narrowed the finalists for the capital campaign consultant to Rauchenstein Consulting Group and The Covenant Group. The Executive Committee convened a teleconference (or action without meeting) and selected Covenant Group.

The choice for Covenant Group was based largely on the fact that they are local, that their fees are lower than the other proposal and that they came with good references. The first task for the consultant is to conduct a feasibility study to determine capital campaign needs.

A motion was made by Tom Fulton to authorize $15,000 to hire Covenant Group for the feasibility study for the capital campaign. Ginger Ray seconded the motion. The motion carried.

Note: the funds for the feasibility study are covered by a gift to the church.

Vestry Surveys:

Marsha Webb urged all vestry members to return completed surveys if they have not done so already.

New Business

Ben Linder Presentation:

Molly Issacs-McLeod announced that Ben Linder will make a presentation regarding Safeguarding Our Children is to be held Tuesday, May 6, 6:00-8:00pm.

Announcements

See agenda.

The next regularly scheduled meeting of the Vestry is May 27, 2008 @ 5:15 PM. Meeting will be held at Calvary Episcopal Church with Larry Fredericksen officiating Compline.

There being no further business, the meeting was adjourned at 7:20 PM with Compline officiated by Tom Fulton.

Respectfully submitted,

Morris K. Belknap

Secretary

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