CALVARY
EPISCOPAL CHURCH
VESTRY
Minutes
of the August 25, 2009 Meeting in Parker Hall
Present: Rev. Emily Schwartz, Larry Frederiksen,
Molly Isaacs-McLeod, Jim Barnes,
Absent: John Speed
Call to Order: The meeting was called to order at 5:15 PM by Senior Warden Larry
Frederiksen.
Minutes: The minutes were
accepted.
Opening Meditation & Prayer: The Rev. Emily Schwartz read the Early Evening Devotion.
Special
Order of Business:
Ben Small and Art Dietz presented a
background of the Owsley Brown Frazier Grant for renovations to the Amelia
Brown Frazier Parish Hall. A letter was received from Mr. Frazier on July 26,
2009, accompanied by a check for $25,000 confirming his pledge of $150,000 for
the renovation of the parish hall and kitchen. Ben thanked members of the
congregation for their involvement in preparing the grant request.
Committee Reports
Worship: September
13 is Calvary Sunday and the start of Christian Formation. September 27 is the
Commissioning of Musicians. October 4 is the Blessing of the Animals.
Pastoral Care: Kit Llewellyn set a deadline of September 15 for submitting changes to
the directory to Anita House.
Christian Formation: Requests for spending that pertain to Christian Formation need to be
addressed to the Finance Committee.
Stewardship: Pledge receipts have fallen behind. Possible ways to alert the
congregation as to the need to keep pace with pledge receipts and designation
of plate receipts were discussed.
Outreach: Jim Barnes distributed copies of the 2009 Clothing Ministry Proposed
Guidelines.
Communications: Dorn Crawford is working on organizational documents and will announce
the next committee meeting date and time.
Property: The contract has been signed for repairs to the triangular stained-glass
windows. Work begins with placement of scaffolding on August 27. The Third
Street property has dried out and is need of drywall repair. Thanks to all
those who volunteered to help clean up after the flooding. Tower and balcony
flooring has been installed. A sump pump pipe in the basement has been
repaired.
Finance: Jim Barnes
presented the financial statements for the month ending July, 2009, reported on
the performance of the endowment funds, and changes to the budget. Report
accepted. The Vestry approved two motions 1) to use cash from an endowment fund
to pay for the balance of repairs to the 3rd Street property after
insurance deduction; and, 2) to apply monies from endowment fund accounts to
pay in part for repairs to the stained-glass windows. Two policy motions were
approved. 1) Any expenditure in excess of $500 shall be
accompanied by a recommended source of funding verified by the
Treasurer. Passed.
2) Each activity
with a budget account is to re-think the amounts budgeted for 2009, identify
estimated possible amounts that can be saved and report these to the Treasurer.
Fundraising: Tom Fulton reported on the food pantry fundraising event which is set
for November 17. There will be silent and live auctions for special artistic
items.
Senior Warden: Larry Frederiksen thanked all those who helped with storm cleanup and
offered on behalf of all of us our sympathies to Emily on the loss of her
brother.
Curate: The Rev.
Emily Schwartz thanked all present for their thoughts, prayers, and continued
support.
Old Business
Long-Range Planning: Dorn Crawford reported that project documentation is moving along.
2010 Sesquicentennial Celebration: John Bugbee referred to the article in the August Calvary Connection.
New Business
Search Committee Update: Kit Llewellyn and Will Vail reported that packets are ready to be sent
out to sixteen candidates. These packets are “invitations” to consider becoming
our new rector at Calvary. Each packet includes a letter of introduction, a
PowerPoint presentation about Calvary, and a copy of our Be Moved CD.
Closing
The meeting was
adjourned at 8:12 PM with Compline officiated by Marsha Webb.
Respectfully submitted,
Morris
K. Belknap, Secretary