Vestry
Minutes
October 27, 2009
Parker Hall
Participants
Present:
|
The
Rev. Emily Schwartz |
Larry
W. Frederiksen |
Molly
Isaacs-McLeod |
James
M. Barnes |
Morris
K. Belknap |
|
Thomas
H. Fulton |
Michael
E. Hensley |
Marsha
L. Webb |
|
William
Vail, Jr. |
|
John
A. Bugbee |
Dorn
Crawford |
Kit
Llewellyn |
Ruth
Robins |
|
Absent:
|
Franklin
Starks III |
John
S. Speed |
Kelsey
Hensley |
Call to Order
The meeting was called to order at 5:15 PM by Senior Warden
Opening
Meditation & Prayer
Rev. Emily Schwartz read a passage from In the Name of Jesus by Henri Nouwen
followed by the Lord’s Prayer.
Special Order of Business
Ben Small presented the “Scope of Work” for the Owsley Brown Frazier
Grant renovations to the Amelia Brown Frazier Parish Hall. The Vestry members
are encouraged to examine the plans for this renovation and to accept the
concept as presented. Nancy Anderson noted that Anita Richards spent the entire
summer working on the plans.
Gionatan Surrenti presented his and Laura Hall’s plan for a career
networking seminar series. The series entitled “Shaping Career through
Community” would feature a supper with each session and run for nine
sessions.
Minutes of
Previous Meeting
Tom Fulton moved to
accept the minutes of the September 22, 2009 Vestry meeting; seconded by Marsha
Webb. The minutes were accepted as amended.
Action Items
None.
Committee Reports
Worship:
Marsha Webb had no report. Rev. Emily Schwartz announced a committee
meeting on November 3 at 5:00.
Action Item for Worship
Committee: none
Parish Life:
Molly Isaacs-McLeod referred to Callie Hausman’s
Report to the Vestry for October and noted events including: a progressive
dinner on Nov. 8, Youth Sunday on Nov. 15, and preparations for the Christmas
Pageant. Volunteers are needed to host a booth at the Festival of Faiths.
Action Item for Parish Life:
none
Pastoral Care:
Kit Llewellyn asked that any outstanding changes to the parish directory
be sent to Anita House as soon as possible.
Action Item for Pastoral Care:
none
Christian
Formation:
Larry Frederiksen referred to Callie Hausman’s
Report to the Vestry for October. Vestry members were reminded to take the
online Safeguarding God’s Children
course if they have not done so.
Action Item for Christian Formation:
none
Stewardship:
Will Vail reported on the status of pledge
receipts for the 2010 Every Member Canvass. The goal is $390,000. So far 82
pledge cards have been received totaling approximately $208,000. The Vestry
members will be asked to contact parishioners who have yet to make pledges or
acknowledge receipt of the pledge request.
Action Item for the
Stewardship Committee: none.
Outreach:
Larry Frederiksen referred to Margaret Dickinson’s October Outreach,
Music and Communications report. The presentation by Gionatan
Surrenti was discussed and tabled for discernment.
The Vestry will request a detailed proposal after the final reading.
Action Item for Outreach:
none.
Communication:
Dorn Crawford noted that this committee is comprised of twelve different
sub-committees or groups ranging from the newsletter to the website to the Be Moved initiative. Currently, a
project to evaluate publishing/content management methods and products has been
assigned to Strategic Planning.
Action Item for Communication:
none
Property:
Michael Hensley gave the property report on the following:
o
Basement sump pump is installed and paid.
o
Windows: Repair on the southwestern triangular
stained-glass is complete. The question is whether or not to proceed with
plastering while the scaffolding is in place, or start work on the second
triangular window which is in worse shape than originally believed. The cost
for the second window is estimated at $18,300.
Michael Hensley made the motion to proceed with repairs to the second
window and hold off on the plastering; 2nd by Marsha Webb. Motion
carried. Ruth Robins will look into what can be done in the way of plastering.
Action Items for the Property
Committee: none.
Finance:
Jim Barnes presented the financial statements for the month ending
September, 2009. The report on window repair costs was given during the
property report. Ruth Robins made the motion to accept the Treasurer’s
Financial Reports for September, 2009; seconded by John Bugbee. Motion passed.
Budget for 2010: A preliminary reading for study of the budget for 2010
was presented and discussed. It was noted that the budget is incomplete due to
the fact that salaries for rector and staff are unknown at this time.
Other financially related items include:
o Thanks to Sally Reisz for her patronage in renting the 3rd
Street building.
o The new wireless microphones still require some tuning.
Fundraising: Tom Fulton reported on the status of the upcoming fundraiser
“Feed the Hungry, Heal the Heart.” The event is set for Tuesday, November 17 at
Pyro Gallery on Main Street. Proceeds from the sale
of hearts go to the food closet.
Action Items for the Finance
Committee: none
Junior Warden:
Molly Isaacs-McLeod addressed the upcoming Vestry retreat in February,
2010. St. Francis High School in downtown Louisville was selected as the
location.
Senior Warden:
Larry Frederiksen reminded the 2009 Vestry class members that they are
the nominating committee for the next class to be elected and that names are
needed for the ballot.
Assistant to the
Rector:
Rev. Emily Schwartz is leaving Calvary to join fellow clergy at St.
Matthew’s Episcopal Church. She has requested an exit interview. The Vestry
appointed John Bugbee and Ruth Robins to conduct the interview before she
leaves. Her discretionary fund is to be made available to youth-related
ministries. Tonight is Emily’s last
Vestry meeting at Calvary.
Old Business
Strategic Planning
Committee:
Dorn Crawford reported on two special projects. Morris Belknap is the
advocate for a publishing and content management evaluation project. Ginger and
Carl Ray are researching the use of 3rd Street building for outreach
missions. The next meeting is November 19.
2010
Sesquicentennial Celebration:
John Bugbee reported that Will Cary is researching a history of the
parish and John Hale is preparing a lecture about the history of the church
building. The Book of Hours is on display at the Speed Museum.
Search Committee
Update:
Will Vail reported that interviews are being
conducted.
New Business
Personnel Committee:
The committee members should be prepared for a special meeting.
Interim Rector: The Rev. John Hines will extend his interim term through January 31,
2010. He requests to be paid for four days a week at the existing rate.
2010 Diocesan Convention:
Names for nominees need to be submitted by November 2.
Announcements
There were no other announcements.
Closing
The next regularly scheduled meeting of the Vestry is November 24, 2009 @
5:15 PM. The meeting will be held at Calvary Episcopal Church in Parker Hall. Ruth
Robins will officiate Compline.
There being no
further business, the meeting was adjourned 8:24 PM with Will Vail officiating Compline.
Respectfully submitted,
Morris K. Belknap
Secretary